Print name tags from an Excel guest list

First name large, merge the roster

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Print name tags from an Excel guest list

Published: · 3 min read · How-to
Do this in the free app: app.mylabelmaker.com. No signup. Design the label, then print on a Zebra or download PNG / PDF / ZPL.

Open name badge template

Name badge sample from the free label maker
This is the name badge template in the free app. Open it and swap in your own text.

Event and school staff ask for name tags from a roster, not a Canva one-off. First name huge, last name / company smaller, optional QR to a vCard URL you paste. Open the free label maker to do it now.

Good to know: Follow your event’s PII rules. Skip home addresses and student IDs on a badge that gets photographed.

How to print name tags from an Excel guest list

  1. Open the free label maker and set the size of your stock.
  2. Add a native barcode (not an Excel font) and map the spreadsheet column, for example {{code}}. Use a column of {{first}} as the largest type on the badge.
  3. Preview row 1 and a row near the end of the sheet.
  4. Print the stack on a Zebra, or export PDF / ZPL.

Same-day adds

Type one new row into the CSV and print a single badge. Faster than opening ZebraDesigner for a walk-up.

Print or save

Zebra thermal: print from the browser with Browser Print at the printer’s DPI. Everyone else: download PNG, JPEG, SVG, PDF, or ZPL. JSON keeps the editable master.

Print from your spreadsheet

Map a column, preview a row, then print. No signup.

Open name badge template