How do I make employee name badges for free?

Put name and role in a spreadsheet, open the free label maker, map those columns, add your logo, and print. Save the JSON so new hires use the same face.

Do I need ZebraDesigner or a paid license?

No. Design in the browser and print with Zebra Browser Print, or export PNG, PDF, or ZPL. No desktop designer seat.

Can I print a whole list from Excel?

Yes. Map a column into text, a barcode, or a QR code, preview a row, then print the stack. The file stays in your browser.

How to make employee name badges from a roster

Published: August 18, 2026 · 3 min read · How-to

Do this in the free app: app.mylabelmaker.com. No signup. Design the label, then print on a Zebra or download PNG / PDF / ZPL.

Open name badge template

Name badge sample from the free label maker — This is the name badge template in the free app. Open it and swap in your own text.

How to make employee name badges without a badge vendor: put staff in a sheet, open the free label maker, map {{name}} and {{role}}, add the logo, print. Same face for every hire this year.

Good to know: Do not print employee IDs you treat as secrets, or door codes, on a visible badge.

How to make employee name badges

Export HR or a simple roster: name, role, department.
Open the free label maker. 3x2 or 4x3 works for most clips.
Add the logo, {{name}} large, {{role}} under it.
Preview two people. Print on thermal stock or export PDF.

New hires later

Save the JSON. Next month you only add a row and print quantity 1. You do not rebuild the layout in Word.

Print or save

Zebra thermal: print from the browser with Browser Print at the printer’s DPI. Everyone else: download PNG, JPEG, SVG, PDF, or ZPL. JSON keeps the editable master.

Print the staff badges

One layout. The whole roster.

Open name badge template